DATA PRIVACY NOTICE
The Parochial Church Council (PCC) of St. Nicholas, Allestree
Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
Who are we?
The PCC of St. Nicholas, Allestree is the data controller (contact details are given below). This means it decides how your personal data is processed and for what purposes.
How do we process your personal data?
The PCC of St. Nicholas, Allestree complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes:
To inform you of news, events, activities and services running at St. Nicholas’
To maintain our own accounts and records (including the processing of gift aid applications)
To manage our employees and volunteers
To fundraise and promote the interests of St. Nicholas
To administer membership records
To enable us to provide a voluntary service for the benefit of the public in a particular geographical area according to our ecclesiastical boundaries.
To share your contact details with the Diocesan office so they can keep you informed about news in the diocese
What is the legal basis for processing your personal data?
We need your explicit consent so that we can keep you informed about news, events, activities and services, process your gift aid donations and keep you informed about diocesan events.
Processing is necessary for carrying out legal obligations in relation to maintaining registers of baptisms, marriages and funerals, electoral roll, contracts with hirers of church facilities, and social protection law, social security and employment.
Processing is carried out for legitimate activities necessary for a not-for-profit body with a political, philosophical, religious or trade union aim provided that:
The processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
There is no disclosure to a third party without consent.
Sharing your personal data.
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.
How long do we keep your personal data?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of your Parish Records” which is available from the Church of England website.
Specifically, we retain electoral roll data and church directory data while it is still current; gift aid declarations and associated paperwork for up to six years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.
Your rights and your personal data.
Unless subject to exemption under the GDPR, you have the following rights with respect to your personal data:-
The right to request a copy of your personal data which the PCC of St. Nicholas, Allestree holds about you
The right to request that the PCC of St. Nicholas, Allestree corrects any personal data if it is found to be inaccurate or out of date
The right to request your personal data is erased where it is no longer necessary for the PCC of St. Nicholas, Allestree to retain such data
The right to withdraw your consent to the processing at any time
The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability) where applicable. (Only applies where processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means).
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction on further processing
The right to object to the processing of personal data, (where applicable). (Only applies where processing is based on legitimate interests, direct marketing and processing for the purposes of scientific/historical research and statistics).
The right to lodge a complaint with the Information Commissioners Office
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, the we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing
To exercise all relevant rights, queries or complaints please in the first instance contact the PCC GDPR administrator on: firstname.lastname@example.org or 07985627717.
Alternatively please contact the Church Administrator in the church office.
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF